Administrative Assistant

Seven Hills Foundation•Worcester, MA

1d•Hybrid

About The Position

The Administrative Assistant provides support and communicates information in a timely manner to ensure the smooth functioning of the various programs. The Administrative Assistant provides basic program and project support to the affiliate. This is a federally grant-funded position under the GEAR UP initiative.

Requirements

High School diploma
Minimum of three years in the administrative field
Accurate data entry skills; proficiency in Microsoft applications
Excellent telephone and organizational skills required
Valid Driver’s license, ability to drive and means of transportation
Travel to other cities and towns may be required

Responsibilities

Assist in tracking and maintaining information related to staff, trainings, licenses, evaluations and referrals.
Ensure that necessary paperwork is current and available for staff at all locations.
Prepare purchase orders, submit for approval prior to completing orders and coordinate delivery.
Assist in the scheduling of rooms at various locations.
Answer telephone and give information to callers or route call to the appropriate person.
Make copies of correspondence or other printed materials for distribution.
Assist in the maintenance of client records and release of information forms, ensuring that all pertinent paperwork is in place timely.
Assist with special projects as requested.
Complete basic quality assurance functions.
Assist with training staff on the electronic health records (EHR) and email systems.
Work in varying locations and on various projects as needed.
Perform other duties assigned.

Benefits

Health Insurance: Offered through Blue Cross Blue Shield , with generous company contribution.
Enhanced Retirement Plan: 25% - 33% Employer match based on tenure.
Student Loan Assistance: Consolidation, counseling, & limited employer contribution!
Discounted Tuition with College & University Partnerships!
Tuition Assistance: Reimbursed or prepaid college coursework!
Home Mortgage Initiative: Favorable down payment ( 3-5%) , reduced closing costs co-paid by Seven Hills!
Generous Accrued Paid Vacation: 3 weeks in your first year!
Vacation Cash-Out Option
3 Paid Personal Days
11 Paid Holidays
Accrued Paid Sick Time