Administrative Assistant

VSP Technologies•Prince George, VA

4d•Hybrid

About The Position

The Administrative Assistant will serve in a hybrid capacity, delivering administrative and clerical support to both the Human Resources department and broader operational functions.

Requirements

High school diploma or equivalent required
1–2 years of administrative or HR support experience
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Comfortable learning and using HR systems and platforms
Strong customer service, organizational and time management skills
Excellent written and verbal communication
Attention to detail and discretion
Technical proficiency with Microsoft Office Suite
Ability to work independently and collaboratively

Nice To Haves

Associate’s degree or coursework in HR, Business, or related field preferred

Responsibilities

Greet and assist visitors in a courteous and professional manner
Answer and direct phone calls; take messages and respond to general inquiries
Draft, route, and respond to routine correspondence, including letters, memos, and emails
Maintain adequate inventory of office, janitorial, breakroom, and conference room supplies
Assist with meeting and event arrangements, including catering, room setup, and logistics
Coordinate travel accommodation for visitors as needed
Scan and rename orders in shared VSP folder (“Completed Orders”)
Monitor and manage the Order Fulfillment inbox
Oversee the canteen vendor relationship to ensure quality service and employee satisfaction
Post and maintain job openings on internal and external platforms; coordinate interviews and candidate communication as needed
Organize and track new hire paperwork and orientation tasks to include compliance training
File and maintain personnel documentation (digital and/or paper) with accuracy and confidentiality
Assist in maintaining HR systems by entering or updating data (e.g., VSP Academy, Purple Portal, HRIS)
Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness
Project a favorable image of the company to promote, foster, and enhance public recognition of VSP Technologies and our products and services
Adheres to all company Health, Safety, and Environmental policies and procedures as outlined in the VSP Health & Safety Manual. Actively contributes to maintaining a safe, compliant, and environmentally responsible workplace in alignment with VSP standards