Administrative Assistant

Labcorp•Madison, WI

4d•Onsite

About The Position

Labcorp is seeking an Administrative Assistant to join their Metrology team in Madison, WI. The Administrative Assistant will provide administrative support for the manager and staff of the department. This role involves managing equipment calibration and maintenance records, acting as the department's Requestor Contact Person for sourcing and supply management, preparing documents for equipment shipping, assisting in the management of departmental files and records, and supporting scheduling activities. The position also involves assisting with employee training file documentation and serving as the Document Coordinator for Metrology and Facilities controlled documents.

Requirements

Associate’s degree
2 years or more of administrative experience
Good computer skills including ability to manage electronic work order tickets
Strong knowledge of office software (e.g., Microsoft® Office)
Excellent written and verbal communication skills

Nice To Haves

3 months or more of experience with Veeva Systems software
1 year or more of experience in providing internal customer

Responsibilities

Provides administrative support for the manager and the staff of the department.
Maintains the data base for equipment calibrations and maintenance reports as required.
Acts as the department RCP (Requestor Contact Person for Sourcing and Supply Management), including entering orders into FSA, desktop receiving, and approving invoices as required.
Serves as a front-line information source for internal and external customers.
Prepares documents for shipping equipment for calibration and/or repair and manage record keeping for the shipping process as required.
Assists in the management of departmental files, forms, SOP’s and archive departmental records as required.
Supports efforts in scheduling activities (e.g., contractor visits, scheduling meetings, maintaining calendars, agendas & minutes, etc.).
Assists with employee training file documentation as needed.
Serves as Document Coordinator for Metrology and Facilities controlled documents.
Perform other related duties as assigned.