Administrative Assistant

Apple • Cupertino, CA

12h • Hybrid

About The Position

Product Design is a mechanical engineering organization where design and engineering meet — turning ambitious product requirements into the beautiful, high-quality hardware Apple is known for, delivered at massive scale without compromising on features, performance, or reliability. Our team's design rigor and attention to detail doesn't stop at engineering work — it shows up in how we run our team, our spaces, and our events. We are seeking an Administrative Assistant to support a Senior Director and their teams within Product Design. Priorities here can shift overnight, and that's part of what makes the role energizing — you'll find momentum and variety motivating, not exhausting. This is a highly organized, proactive individual who thrives working independently and as part of a team, anticipates needs before they're asked, and brings sound judgment to decisions made on behalf of the team. You see quiet moments as an opportunity — a chance to get ahead, sharpen a process, or find a better way to support the team. Your work happens behind the scenes, but it directly shapes how this organization runs and, ultimately, the products we bring to the world.

Requirements

• 3+ years of experience supporting daily schedules, travel, task management, facilities, events, purchasing, and day-to-day operations
• Proficient in macOS and calendar management for internal and external attendees, ensuring smooth day-to-day operations aligned with business priorities
• Excellent written and verbal communication skills, comfortable engaging with senior executives and their teams
• A track record of seeking out — not just tolerating — fast-paced, high-change environments
• A self-starter who treats quieter periods as a chance to improve processes, get ahead on upcoming work, or find new ways to support the team
• Highly organized with strong responsiveness and flexibility, including occasional availability outside standard business hours
• Comfortable and effective working alongside a team of other admins in a collaborative environment
• Direct experience handling confidential and unreleased business information with discretion and sound judgment
• Ability to travel between sites as needed to support teams and events
• Ability to receive and act on feedback to continuously improve processes and efficiency

Nice To Haves

• AA or BA/BS degree
• 5+ years of experience in a corporate environment supporting leaders
• Experience supporting an engineering, technical, or manufacturing-focused organization
• Ability to manage conflict effectively — knowing when to raise issues and when to apply sound judgment

Responsibilities

• Proactively manage complex daily calendars with flexibility to adapt to rapidly changing needs and last-minute requests
• Coordinate domestic and international travel, including booking, accommodations, and transportation, in line with company travel policy; process related expense reports
• Coordinate internal events that foster team morale and communication — off-sites, team-building activities, org-wide meetings, product launches, and office relocations
• Bring the same attention to detail and quality our team applies to engineering work into how these events and spaces come together
• Primarily based at one site, with occasional travel to other Apple locations as needed to support teams, events, and administrative matters
• Serve as primary point of contact for Facilities — troubleshooting building issues, coordinating maintenance/repairs, escorting visitors, and managing Secure Access protocols
• Act as the office floor liaison, communicating important information to the team
• Manage office operations: domestic/international shipments, supply ordering and stocking, purchase orders, and space planning/seating requests
• Ensure a smooth onboarding experience for new employees — equipment ordering, Day 1 readiness, and training on team processes
• Provide backup and support to other administrative staff as needed
• Collaborate with other admins to develop and implement consistent standards and best practices across the organization
• Regular access to confidential and unreleased Apple products, materials, and information as part of daily work
• Handle all such information — including pre-announcement product details and personnel matters — with strict discretion and sound judgment at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree