Administrative Assistant

Association of American Universities • Washington, DC

1d • Hybrid

About The Position

AAU is pleased to announce the search for an Administrative Assistant. Reporting to the Senior Vice President for Administration, this position provides administrative support to both the Senior Vice President for Administration and the Vice President for Research & Institutional Policy, as well as their respective portfolios. The Administrative Assistant serves as the primary point of contact for portfolio workflow, managing scheduling, travel arrangements, project tracking, internal and external communications, writing first drafts and editing, while screening and directing inquiries to ensure priorities and projects are successfully achieved. The Administrative Assistant also supports supervisors' meetings, committees, boards, and other group activities by maintaining timelines, coordinating schedules with members and external partners, gathering and disseminating meeting materials, sending communications, and taking detailed notes while tracking action items. This position operates primarily from AAU's DC office. After completing 90 days of employment, this position is eligible for a hybrid work environment that requires being in the office at least 3 days per week. This position is classified as hourly and non-exempt.

Requirements

• 1-3 years of experience providing administrative support.
• Exemplary written and oral communication skills.
• Strong judgment, problem-solving, and critical-thinking abilities.
• Ability to work proactively and independently while contributing effectively as a team member.
• Strong organizational skills, attention to detail, and ability to follow through on long-term projects.
• Ability to thrive in a fast-paced environment with frequent change and competing priorities.
• Demonstrated integrity; ability to follow AAU policies and procedures and maintain consistent attendance.
• Ability to foster a collaborative, respectful, and inclusive work environment.
• Intermediate knowledge of Office 365 applications, including but not limited to Word, Excel, PowerPoint, Planner, SharePoint, and OneDrive.
• Applicants must be authorized to work for any employer in the United States.
• By the date of hire, applicants must reside within the Washington, D.C. metropolitan area.

Nice To Haves

• A college degree.
• Experience supporting meetings, events, committees, or board activities.
• Experience working in non-profit, association, higher education, and/or university campus setting.
• Experience working with association management systems or CRM, mass email systems, and website content management systems.

Responsibilities

• Managing scheduling, travel arrangements, project tracking, internal and external communications.
• Writing first drafts and editing.
• Screening and directing inquiries.
• Supporting supervisors' meetings, committees, boards, and other group activities by maintaining timelines, coordinating schedules with members and external partners, gathering and disseminating meeting materials, sending communications, and taking detailed notes while tracking action items.

Benefits

• Fully employer-funded medical and dental insurance premiums for employees, their spouse, and qualified dependents
• Employer-funded 403(b) retirement account contribution valued at 10% of employee's yearly salary with full vestment after one year
• Monthly commuter stipend
• Generous leave options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree