Administrative Assistant

Robinson Oil Corporation•Santa Clara, CA

12h•$33 - $38•Onsite

About The Position

Never a dull moment… that’s life supporting a retail company! If you like running the show behind the scenes, wearing a lot of hats, and want a career with a good company, Robinson Oil may be just the place you’ve been looking for! The Administrative Assistant is the center of our communication hub. A project coordinator and master communicator, this person manages a variety of projects and tasks.

Requirements

Friendly and outgoing, a real people person with a can-do attitude!
Minimum of 3 years in an administrative support role with a proven ability to work under limited supervision.
Works efficiently, effectively, and pays attention to details.
Top-notch computer skills, especially MS Office Suite (Outlook, Word, Excel, Power Point), with an ability to easily master new programs.
Ability to juggle tasks, prioritize many ongoing projects at one time, meet deadlines, and handle non-routine issues with ease.
Willingness to try on new hats and take on a new challenge!
Must have a current Notary Public commission (position requires the ability to maintain active Notary Public status).

Responsibilities

Administrative support for leadership team – handling calls and correspondence; meeting notes; assist with special projects; maintain files and records.
Event planning – run point on larger company events, like the family picnic or annual golf tournament, and manage food and logistics of smaller gatherings at our office.
Insurance claims – act as primary point of contact and ensure timely processing.
Supply management – includes office, kitchen, print materials, signs, etc.
Reporting – provide retail reports and analysis to support the leadership team.
Manage corporate ticket programs.
Other miscellaneous duties to support the team.