Administrative Assistant

LEARNING GROVE•Cincinnati, OH

6d•Onsite

About The Position

The Administrative Assistant provides support to the Program Director. S/he should be detail-oriented with strong organizational skills. The Administrative Assistant will utilize and develop many systems that correspond directly with daily business operations.

Requirements

Proven experience of at least two years in an office administrative role
Excellent time management skills and the ability to prioritize work, while maintaining attention to detail in a fast-paced environment are essential
Proficiency in Microsoft Office applications including Excel and Word required
Minimum typing skill of 50 WPM
HS diploma or equivalent (GED) required

Nice To Haves

Associate degree in a related field preferred
Knowledge of Procare, Kinderconnect, and similar systems are preferred, but not required

Responsibilities

Works closely with Program Director to ensure staff and children files are maintained to a compliant state per licensing requirements
Oversees center Procare account (such as processing weekly billing, creating/editing accounts, and updating data tracking information)
Reports out weekly attendance for payment by using state publicly funded system and relays missed attendance to parents to correct
Compiles and submits monthly USDA food program report
Maintains confidentiality regarding all staff and families in the program
Supports Program Director with Head Start and Early Head Start requirements (data entry, enrollment, billing, etc.)
Greets families and children as they enter and exit the building
Completes office, food, and classroom supply orders as needed
Demonstrates a commitment to diversity, equity and inclusion with the ability to work directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Other duties as assigned