Administrative Assistant

Southwest Boulder & Stone•Fallbrook, CA

4d•$20 - $24•Onsite

About The Position

Southwest Boulder & Stone is a family-owned and operated landscape rock and supply company based in Southern California, with retail locations across the region. They specialize in low-maintenance, sustainable, and drought-tolerant landscaping and building materials, serving architects, designers, contractors, and homeowners with a wide selection of products. The company prides itself on its team and commitment to creating a rewarding work environment. This full-time, hourly position is based at their Corporate offices in Fallbrook, CA, and reports to the Accounting Manager. The role involves performing a variety of administrative, clerical, and basic accounting support duties to ensure efficient company operations.

Requirements

Able to exercise professional discretion when handling highly confidential business information.
Dependable and Reliable.
Excellent organizational skills and high attention to detail, including a high level of accuracy with data entry.
Excellent written and verbal communication skills.
Must be able to maintain professionalism and a positive service attitude at all times.
High school diploma, GED, or equivalent.
2 years prior experience in a similar role.
Basic accounting skills required.
Must possess a valid California driver’s license and be insurable under the company’s vehicle insurance policy.

Nice To Haves

Proficient with Microsoft Office software (Excel, Word, PowerPoint, Outlook) is a plus.

Responsibilities

Perform general clerical duties including photocopying, faxing, record maintenance, scanning, emailing, and filing.
Answer phone calls promptly and direct calls to appropriate parties, using good judgment to prioritize message distribution.
Maintain front desk procedures, providing callers with contact information, directions, and answering frequently asked questions.
Maintain inventory of office supplies across all locations and ensure adequate stock levels.
Receive and distribute incoming mail and packages.
Ensure interoffice mail and packages are sent and received in a timely manner via internal employees or outside couriers.
Coordinate corporate vendors such as shredding companies, trash services, and Amazon.
Provide administrative support to Ownership and Senior Management.
Coordinate events such as bi-weekly payday breakfasts, company lunches, or large events, including picking up items as needed.
Assist the Accounting department with routine administrative and basic accounts payable and accounts receivable duties, including matching supporting invoice documentation and verifying purchase orders against invoices and freight tickets.
Contact customers regarding past-due balances and send collection follow-up emails.
Provide customers with requested supporting documentation, including signed delivery tickets, invoices, statements, and other account-related records.
Request and gather customer, project, and job information needed to prepare and send preliminary notices, lien releases, and related forms.
Maintain accurate records of customer communications, documents sent, and information received.
Perform other duties as assigned.