Administrative Assistant

Kirby Corporation•Lodi, NJ

1d•Onsite

About The Position

Provide comprehensive administrative and operational support to the Lodi branch across Service, Parts, and facility operations. This role ensures accurate technician time and expense processing, supports repair order lifecycle management, and assists with parts coordination and general office operations. This position requires strong attention to detail, organizational discipline, and the ability to manage high-volume transactional work while coordinating across technicians, leadership, accounting, and support teams.

Requirements

Strong attention to detail and organizational skills
Ability to manage multiple priorities in a high-volume environment
Effective communication across teams
Problem-solving skills and ability to work independently
High School Graduate or General Education Degree (GED)
One to two years related experience
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Experience with Oracle preferred

Responsibilities

Review and enter technician timecards; ensure payroll accuracy for 20+ technicians
Process and audit technician expenses and resolve discrepancies
Track oil, coolant, and fuel samples, coordinate lab testing, and report results
Open and close repair orders, validating labor, parts, and billing accuracy, and track job status
Support parts operations, including purchase orders, vendor coordination, and documentation
Provide administrative support for calls, records, reporting, and office operations
Assist with facility coordination, supplies, and general office logistics
Support accounting tasks such as AP coordination, expense reconciliation, and credit/rebill activities
General administrative duties for the branch