Administrative Assistant

Lennar•Tulsa, OK

12d•Onsite

About The Position

The Administrative Assistant provides administrative support to department through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment and a professional, supportive attitude. A career with purpose. A career built on making dreams come true. A career built on building zero defect homes, cost management, and adherence to schedules.

Requirements

High School Diploma or GED required.
Minimum of two to five years of relevant administrative or office experience.
Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
Typing speed of 50 wpm.
Strong organizational and analytical skills with excellent attention to detail.
Ability to handle priorities under pressure.
Excellent verbal and written interpersonal communication skills.
Must interact well with co-workers and represent the company professionally.
Maintain regular attendance and punctuality.
Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
Must possess a professional attitude and appearance.
Team player with good judgment and decision-making abilities.
Valid Driver’s License required.
Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
Finger dexterity may be required to operate a computer keyboard and calculator.

Nice To Haves

Minimum 2 years of administrative support experience preferred.
Ability to work effectively under pressure and handle multiple priorities.
Job may require occasional operation of construction equipment.

Responsibilities

Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely. Includes composing and/or transcribing documents.
Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices.
Support manager and department with administrative duties.
Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
Receive, sort, and distribute mail.
Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
Inventory, order, and stock office supplies, stationery, and business cards.
Reconcile invoices and allocate charges appropriately.
Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.
Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.
Maintain the kitchen area and order general supplies.
Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.