Administrative Assistant

Aston Carter • Kirkland, WA

1d • $30 - $31 • Hybrid

About The Position

Join a dynamic and energetic team as an Administrative Assistant, providing essential support to the AI Platform Organization in CoreAI. This role requires initiative, drive, and the ability to work independently while effectively collaborating with various levels of the organization. You will be responsible for delivering excellent administrative and project support, ensuring smooth operations and efficient management of tasks.

Requirements

• Minimum of 4 years of successful administrative experience in a fast-paced environment.
• High-level calendaring experience.
• Strong verbal and written communication skills.
• Detail-oriented with strong problem-solving and troubleshooting skills.
• Ability to work quickly and efficiently in a fast-paced environment.
• Proficiency in Microsoft Outlook, Excel, Word, and internal tools such as Employee Central, TA Hub, and others.

Nice To Haves

• Experience with team support and equipment ordering.
• Experience onboarding new hires.
• Tech-savvy with the ability to set up computer equipment.
• Experience with purchase orders and budgeting.
• Previous experience as an Administrative Assistant or Business Administrator preferred.

Responsibilities

• Manage the calendar and travel arrangements for a Corporate Vice President (CVP).
• Proactively schedule, coordinate, and prepare for meetings while making decisions based on shifting business priorities.
• Collaborate with the AI Platform Administrative team, HR, Staffing, Finance, and facilities for effective space management.
• Oversee headcount management, track open positions, create requisitions, and onboard new hires.
• Purchase equipment for new hires and manage asset tracking and equipment transfers.
• Review operating budgets and spend, identify near-overages, and resolve discrepancies in partnership with Finance.
• Organize and plan off-sites, morale events, and team meetings, including All-Hands Meetings.
• Understand the rhythm of the business and ship cycles to effectively plan events and meetings.
• Provide general support for the CoreAI team as needed.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed