Part Time Administrative Assistant

Enercon Services, Inc.•Overland Park, KS

1d•Onsite

About The Position

Our Nuclear Service Group is seeking a Part Time Administrative Assistant for our Overland Park, KS location. In this exciting role, you will help to ensure office operations run smoothly while providing quality customer service and general administrative support. If you thrive in a dynamic environment where no two days are alike, this role offers the opportunity to wear many hats and make a difference across the organization. You'll combine organization, customer service, and operational support to ensure employees have everything they need to be successful.

Requirements

Associates Degree in applicable field and minimum 3 years experience or High School diploma and minimum 5 years experience
Proficient in MS Office
Ability to be proactive
Team player with positive attitude
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational, planning and customer service skills
Ability to prioritize and organize daily tasks
Ability to multi-task or change gears quickly
Professional attitude and appearance
Must be able to lift 25 lbs
Applicants must be legally authorized to work in the U.S. without current or future employer sponsorship.

Responsibilities

Cover the reception desk area as required.
Answer and direct phone calls.
Provide excellent customer service by responding to questions and requests from internal and external customers.
Maintain contact lists, departmental handbooks, and procedures.
Carry out administrative duties including filing, copying, binding, and scanning.
Provide general office support.
Prepare and generate regularly scheduled reports (e.g., access control reports).
Maintain department calendars and coordinate upcoming meetings.
Ensure new employees have the materials needed on their first day.
Maintain office and break room inventory by anticipating needed supplies for employees (nameplate, etc), placing and expediting orders for supplies, and verifying receipts.
Ensure proper operation of office equipment, including copiers, coffee machines, and water filtration systems, by coordinating maintenance and service requests.
Prepare and submit invoices for approval and follow up to ensure timely payment.
Prepare outgoing mail and shipments as needed.
As needed, assist with the organization, setup, and cleanup of meetings, special events, and catering arrangements.
Provide backup support for the Catering Administrative Assistant