Administrative Assistant

Innergex • Vancouver, BC

2d • CA$25 - CA$30 • Onsite

About The Position

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities. For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive.

As an Administrative Assistant, you will play a key role in supporting the day-to-day administrative needs of our project managers and teams. You will help ensure projects run smoothly by supporting project management activities, coordinating events, and managing project documentation, communications, and reporting activities.

Requirements

• Diploma or certificate in Office Administration, or an equivalent combination of education and experience
• Minimum of 3 years of related administrative support experience
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and support several stakeholders simultaneously
• Strong problem-solving skills and ability to adapt to unexpected situations
• Ability to work on-site in the Vancouver office five days per week

Nice To Haves

• Experience in a renewable energy, engineering, construction, or consulting environment is considered an asset

Responsibilities

• Support project teams with data entry into INNsite (Salesforce), INNpact (Oracle), and interfaces with procurement and purchase order systems
• Assist project teams with planning and coordinating community open houses, government relations events, and other regional events
• Draft and prepare correspondence and project-related documents, including letters, emails, presentations, reports, memos, and other communications
• Support project teams with filing, sorting, and maintaining electronic and hardcopy project records in accordance with corporate document management standards
• Coordinate printing, binding, and document packaging, both in-house and through external service providers
• Coordinate meetings, attend as required, and prepare, distribute, and maintain meeting minutes
• Support teams with travel arrangements, expense reporting, invoicing, and budget tracking activities
• Assist with ordering, tracking, and managing promotional items and company swag inventory
• Provide general administrative support to project teams as needed
• Provide back-up reception and office administrative support when required

Benefits

• Competitive salary and annual bonus
• Three weeks vacation to start and paid vacations during the holiday season
• 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions
• Group retirement plans with employer participation
• 100% Employer-funded Wellness Account
• Electric vehicle (E-VIP) incentive program
• Career development opportunities
• Offices accessible by public transportation

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree