Administrative Assistant

PHI - Quality Care Through Quality Jobs•Phoenix, AZ

11d•Onsite

About The Position

PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period. Under the direct supervision of the Project Manager, this position is responsible for providing advanced, skilled administrative support to the administrative staff. (Including directors, managers, supervisors, and others). Duties include project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, and other related administrative support activities.

Requirements

High School diploma or equivalent required
Requires four years of progressively responsible secretarial experience, preferably in a healthcare or aviation environment.
Expertise in Microsoft Office products and Windows computer applications a must.
Requires excellent skills in grammar, spelling, punctuation, and organization.
The incumbent must possess effective human relations and communications skills to interface with all levels of management, staff, and the public.
Must be able to read, comprehend, write, and speak English fluently.
Must be able to maintain confidentiality at all times.
Must be able to effectively compose correspondence and independently prioritize workflow.
Must be able to produce high-quality, high-volume work rapidly and on a consistent basis.
Must be able to work with frequent interruptions and work on multiple projects simultaneously.

Nice To Haves

Familiarly with Training Management System and Learning Management System software (Fox Britannica preferred)

Responsibilities

Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications. Includes merging, developing complex tables and forms, preparing general office correspondence, maintaining computer files.
Must be able to organize and efficiently produce large, complex projects, i.e., policy and procedure manuals, contract RFPs, etc.
Must be able to effectively organize and monitor a successful workflow to meet required calendar deadlines.
Assist in providing coverage and relief for other administrative assistant personnel during times of vacation and illness.
Assist in the preparation of educational, marketing, medically focused materials, and administrative documents while maintaining a high degree of confidentiality.
Responsible for developing and maintaining databases and tracking contract expiration dates and advising appropriate managers of impending due dates.
Assist all departments and managers with special projects, overflow work, etc.
Coordinate and arrange travel as needed, i.e., hotel, air, rental cars, etc.
Other duties as may be assigned.