Administrative Assistant

The Salvation Army•Old Orchard Beach, ME

5d•Onsite

About The Position

Join a vibrant, mission-driven organization that makes a meaningful impact in the lives of individuals and communities every day. At The Salvation Army, your work supports a legacy of service, compassion, and practical assistance for those who need it most. The Salvation Army Old Orchard Beach Corps is looking for a dependable, organized, and people-oriented Administrative Assistant to join our team. This is a Part-Time position working approximately 26 hours per week. As the first point of contact for our Corps, you will play a vital role in keeping our office running smoothly and supporting the programs and services that make a real difference in our community. If you are someone who thrives in a fast-paced environment, cares about helping others, and wants to be part of a mission-driven organization, we would love to hear from you.

Requirements

High school diploma or equivalent required
One to two years of administrative or clerical experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational skills and attention to detail
Excellent communication skills; warm and professional with all individuals
Must pass required background checks

Nice To Haves

associate's degree preferred
Experience in a nonprofit, church, or community service setting is a plus

Responsibilities

Serve as the primary point of contact for the Corps, managing all incoming calls, correspondence, and visitor interactions with professionalism and care.
Oversee day-to-day office operations including file management, supply inventory, compliance recordkeeping, and submission of reports and documentation.
Coordinate and support Social Services operations; manage appointment scheduling, client intake, and related recordkeeping.
Prepare weekly worship materials including the Sunday bulletin and PowerPoint presentation.
Support program administration across community initiatives, seasonal assistance programs, and special events; assist with volunteer coordination and registration.
Manage donation receipting, monthly donor acknowledgment correspondence, and assist with bookkeeping and expense reporting.
Monitor front desk operations and building security systems as part of daily responsibilities.
Create promotional content and maintain the Corps' social media presence to support community outreach.