Administrative Assistant
About The Position
Quanex is looking for an Administrative Assistant to join our team located in Houston, Texas. The Administrative Assistant manages the daily administration and clerical activities for our Houston office to ensure that policies, practices, office services, event plans, and department policies are met and maintained. In this role, the successful candidate will provide receptionist support, including greeting guests, answering the company’s main phone line, and maintaining the receptionist area. Due to the responsibilities associated with the role, this is an onsite, Monday through Friday position.
Requirements
- Minimum 3 years of administrative support experience
- Excellent written and verbal communication skills.
- Strong human relation skills.
- Efficient time management and organizational skills.
- Ability to maintain confidentiality.
- Proficient computer and Microsoft Office skills.
Nice To Haves
- Familiarity with QuickBooks is a plus.
Responsibilities
- Provide administrative support to various departments as needed
- Manage office services vendors, including contracting and scheduling
- Process office services invoices and assist with expense report processing for Executive Team
- Manage, organize, and reorder supplies
- Distribute employee mail and assist with shipping and mailing
- Assist with employee entertainment programs (i.e., Astros Tickets, Rodeo Tickets, Holiday Party RSVP’s) and engagement activities
- Support the Quanex Foundation Administrator by entering checks into Quickbooks, help manage the Matching Gifts system, create and maintain tax receipt letters, mail checks, verify 501c3 status, and process new charity requests
- Assist the Executive Administration Manager and Executive Team with various document creation and processing
- Provide meeting room coordination and support, both for the in-suite meeting spaces and the building campus’s reservable meeting rooms
- Organize and maintain the Legal File Room and maintain records related to the building or office services
- Coordinate with the HR Team on safety and security programs and related employee announcements
Benefits
- Competitive Salary
- Bonus Potential
- 401K with 5% company match
- 15% immediate return if you participate in the company’s ESPP
- Medical, Dental & Vision Plans
- Employer paid disability plans and life insurance
- Paid Time Off & Holidays
- Various Work Schedules
- Tuition support for degree and continuous education
- Employee Resource Groups focused on employee empowerment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
