Administrative Assistant

Ecolab•Grapevine, TX

13h•Onsite

About The Position

Ecolab is seeking an Administrative Assistant to join their team in Grapevine, TX. This role is crucial for supporting senior leaders, coordinating meetings, managing calendars, and assisting with HR and finance processes. The Administrative Assistant will bring structure, clarity, and energy to their tasks, contributing to business success and providing an opportunity for career growth.

Requirements

High school diploma or equivalent
One year of administrative experience

Nice To Haves

Bachelor’s degree
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Experience successfully managing multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organizational skills and attention to detail
Experience anticipating needs, being resourceful, and using sound judgment and tact
Critical thinking, analytical, and problem-solving skills
Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
Experience working independently, as well as collaborating in a team environment
Reliability, flexibility and approachability
Process oriented, adaptable, reliable, flexible and approachable

Responsibilities

Perform general administrative duties in support of individuals, teams, and business processes
Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
Support financial processes such as corporate card reconciliation and invoice tracking
Arrange domestic and international travel, including visa processing
Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
Compile and edit presentation content from multiple sources and distribute reports to stakeholders
Maintain agendas, action item lists, and program plans, escalating issues when needed
Respond to routine correspondence following established procedures
Create and manage SharePoint sites and shared drives to keep teams organized
Use sound judgment to prioritize tasks and ensure smooth workflow
Communicate proactively to meet internal and external client needs