Administrative Assistant (Northline)

HCC • Houston, TX

18h • Onsite

About The Position

Provide principal support in office by carrying out recurring office procedures. May be responsible for semester course scheduling, and track enrollment/personnel matters. Respond to special projects, frequently under deadline conditions. Respond to student and community inquiries as they arise. Manage supervisor’s calendar. May support the implementation of dual credit recruitment, workshops, and other events. May provide support in coordinating and developing course offerings for regional dual credit programs. Gather documents necessary to hire part-time faculty and staff. May develop course schedule spreadsheets as directed by the supervisor. Inventory office supplies to prepare orders for purchase. Coordinate, schedule travel for Department faculty and staff. File correspondence, records, and other department documents. Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. Send, receive, and distribute faxes. Answer and screen phone calls, handling multiple lines. Perform other duties, tasks and assignments as required.

Requirements

• High school diploma or equivalent required
• 2 years experience progressive secretarial experience required
• Valid Texas Driver License
• MS Office Programs
• Information Management Systems
• Organizational & communication skills
• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful
• Remain in a stationary position during shift
• Move items weighing up to 25 pounds
• Position self to operate job equipment
• Apply established protocols in a timely manner
• Access, input and retrieve information from technology devices
• Communicate with others to accomplish job requirements

Nice To Haves

• 3 years experience preferred

Responsibilities

• Semester course scheduling
• Track enrollment/personnel matters
• Respond to special projects
• Respond to student and community inquiries
• Manage supervisor’s calendar
• Support implementation of dual credit recruitment, workshops, and other events
• Coordinate and develop course offerings for regional dual credit programs
• Gather documents necessary to hire part-time faculty and staff
• Develop course schedule spreadsheets
• Inventory office supplies to prepare orders for purchase
• Coordinate and schedule travel for Department faculty and staff
• File correspondence, records, and other department documents
• Prepare basic reports (budget, payroll, enrollment)
• Send, receive, and distribute faxes
• Answer and screen phone calls
• Perform other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED