Administrative Assistant (Full Time)

Compass Group•Phoenix, AZ

1d•Onsite

About The Position

Responsible for clerical functions and administrative support of food service programs. This role provides administrative support to the Director of Food & Nutrition Services and management team, handles communications, maintains calendars, prepares documents, processes financial information, and serves as a liaison between various stakeholders.

Requirements

Prior Google and Outlook platform knowledge.

Responsibilities

Provide administrative support to the Director of Food & Nutrition Services and management team.
Answer phones, emails, and customer inquiries.
Maintain department calendars and schedule meetings.
Prepare agendas, meeting minutes, and presentations.
Process purchase orders, invoices, and vendor documentation.
Maintain department records and confidential files.
Compile and analyze operational reports.
Support compliance reporting and audits.
Coordinate training registrations and professional development activities.
Serve as liaison among schools, vendors, and district departments.
Answer telephones and direct inquiries in a professional and client centric manner.
Maintain confidential personnel files.
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
Enter weekly cash sales and meal counts using computer.
Perform daily bank deposit reconciliation.
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim form for reimbursement.
Assist in preparation of end of month financial reports.
Attend in-service and/or safety meetings as required.
Maintain clean and safe work environment; ability to perform job safely.
Performs other duties as assigned.

Benefits

Retirement Plan
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Medical
Dental
Vision
Life Insurance/AD
Disability Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)