Sr Administrative Assistant

Medline • Chicago, IL

29d • Onsite

About The Position

Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results.

Requirements

• High school diploma or equivalent.
• At least 4 years of administrative assistant experience.
• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate skill level in Project and Adobe Writer.
• Type 40+ wpm.

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
• Schedule meetings and make travel arrangements.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).

Benefits

• health insurance
• life and disability
• 401(k) contributions
• paid time off
• Employee Assistance Program
• Employee Resource Groups
• Employee Service Corp

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED