Administrative Assistant

UC Law SF • San Francisco, CA

4d • Onsite

About The Position

UC Law SF created the Legal Education Opportunity Program (LEOP) in 1969 to make an outstanding legal education accessible to those who come from disadvantaged educational, economic, social, or physical backgrounds. UC Law SF understands that being subject to significant adversity may have prevented applicants from attaining numerically-measured goals that fully reflect their motivation, talent, and academic and professional ability. LEOP seeks an administrative assistant to support the work of our department. The incumbent will provide administrative support to the Assistant Dean to ensure smooth operations of the office.

Requirements

• High school and some administrative work experience required
• Strong interpersonal communication skills
• Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint)
• Demonstrated organization skills to manage multiple projects and deadlines
• Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team
• Strong work ethic and attention to detail

Nice To Haves

• Perform related duties as assigned

Responsibilities

• Provide critical administrative support to the department staff as needed, including supporting core activities, coordinating meetings and events, managing staff calendars/schedules, supporting committee work, and performing clerical tasks
• Answer and screen incoming calls and serve as the first point of contact for visitors to the office
• Respond to general inquiries regarding policies, procedures, and regulations associated with the College and LEOP
• Schedule, coordinate, and assist with LEOP orientation, the LEOP 3L Celebration, academic programming, and other events (including occasional night and weekend events), and serve as point of contact for other departments such as facilities and IT
• Manage office systems and procedures
• Maintain and organize office supplies
• Provide support for budget-related tasks and projects
• Assist with the onboarding of student workers
• Serve as liaison to other departments including Enrollment Management, the Registrar’s Office, and Student Services
• Coordinate logistics for UC Law SF’s Diversity Week, including securing venue reservations, catering, equipment, and technical support
• Record minutes for monthly DEIWG meetings
• Prepare and distribute DEIWG meeting agenda
• Send regular communications to DEIWG Committee regarding updates on DEI initiatives and action items

Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program
• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs
• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED