Administrative Assistant

Arbol Residences of Santa Rosa•Savannah, GA

4d•Onsite

About The Position

The Marshes of Skidaway Island is seeking an outstanding Part Time Administrative Assistant for their Facilities Operations Department. This role offers the opportunity to work in a beautiful, resort-like environment with a competitive salary and benefits package, scholarship opportunities, and an annual holiday bonus. The company is focused on investing in the future of senior living by investing in its employees.

Requirements

Ability to understand and follow instructions in English, communicate effectively, and perform basic arithmetic.
High School graduate with advanced trade school and continuing education background.
High level of customer service orientation.
Excellent Excel and Microsoft Office computer skills.
Ability to multitask several Excel spreadsheets simultaneously.
Sufficient computer literacy to learn new software programs rapidly.
Must pass a Drug Screen and Background Investigation.

Responsibilities

Compile and maintain asset list including serial numbers, model numbers, equipment location, manufacturer and service contacts, purchase price, areas served, and mode of operation. Research manufacturer and/or internet for O&M manuals, parts lists, and drawings.
Prepare, log, and issue approved purchase orders.
Order supplies and materials as requested. Order appliances and add assets into the Worxhub System.
Receive material and supplies. Enter supplies into inventory and balance inventory. Establish and monitor a just-in-time system for supplies.
Maintain Health Center QAPI survey logs and ensure required tests and inspections are done on schedule. Notify Director of any delays that may impact target dates.
Answer phones and follow up with Director.
Prepare and maintain reports for Property Committee Meetings, and reports as requested from the E.D., Director, or residents.
Enter and maintain the capital budget, operating budget, and PO log.
Reconcile credit card accounts.
Gather resident charges and log and submit to Accounting.
Perform other duties as assigned.