Administrative Assistant

Bestica•Dayton, OH

21d•Onsite

About The Position

Bestica is hiring for an Administrative Assistant to assistant Government Program Managers at Wright Patterson Air Force Base located in Dayton, OH . Description of Services : The employee shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfil the requirements of this task order. The employee shall primarily provide services to assist in the Program Support Division (OMP). Specific functions shall include program management assistance and administrative support. The employee shall assist Government Program Managers in developing, establishing, implementing, and monitoring contractual and financial services for assigned contracts/task orders. Benefits : 10 PTOs 11 Federal Holidays Amazing work environment 401k Location : Wright Patterson Air Force Base in Dayton, OH 45433 Work schedule : Monday to Friday – 07:30 to 16:30

Requirements

The contractor shall have at least three years of experience as an administrative assistant.
The Contractor shall be proficient with the following applications: Outlook, Word, Excel, PowerPoint, Teams, and Zoom.
Because of the nature of this position in working in 711 HPW/OMP and dealing with various personnel and contract related issues, the Contractor shall have a Non-Disclosure Agreement in place with their company, and the company shall provide a copy to the Program Manager of this task order.
This is necessary in order to mitigate transfer of any confidential, proprietary and/or sensitive information while in this position.

Responsibilities

The contractor shall provide assistance in support of the day-to-day management of 711 HPW contractual requirements.
Oversee 711HPW/OMPs record management program to include records inventory, file management, records disposition, and training.
Maintenance of comprehensive data repositories on critical management information, activities, and analysis related to assigned projects via a working knowledge of 711 HPW & USAFSAM programs.
Support automated data activities (e.g., reports, tables, briefings, spreadsheets, databases, etc.). utilizing Government systems.
Provide other administrative and monitoring support as required to Contracts Program Managers (CPM), Contracting Officer Representatives (COR) and/or Contracting Officers (CO) in daily operations associated with establishment, maintenance and oversight of contracts/task orders.
Receive and process invoices and monthly status reports for 711 HPW contracts and task orders.
Review invoices and reports for appropriateness, and if necessary, research and correct discrepancies or refer to the appropriate Contracts Program Manager.
Establish and update project records for 711 HPW/OMP contracts/task orders in the Project Tracking System (PTS) or any other system government utilizes.
Ensure that project records are up to date.
Generate reports as required.
Post and update all procurement and tracking spreadsheets (e.g., PR Log, Management Log, etc.)
Request documentation (i.e, DD250Z, contractor concurrence, etc.) for contract close out.
The contractor shall inventory all physically complete/expired contracts and reconcile any discrepancies.
The contractor shall provide status of closeout actions in a Contractor Progress, Status and Management Report
Set up new files, distribution of correspondence and assisting with customer inquiries.
Prepare, copy, fax, and/or scan letters, documents and forms as required for contracts and task orders.
Route, track mail and file letters, documents and forms as necessary.
Support the 711 HPW/OMP Division Chief with quantitative and statistical data.
Assist 711 HPW/OM Department and 711 HPW/OM with suspense distribution and tracking
Assist in supply ordering.