Administrative Assistant- Plant Operations

Benchmark Senior Living • Redding, CT

1d • Onsite

About The Position

Benchmark Senior Living is seeking an Administrative Assistant to provide administrative support for the Plant Operations department and other departments as needed, including covering the reception desk. This is a full-time opportunity located in Redding, CT. The role involves managing the WorxHub system, coordinating meetings, preparing documents, maintaining filing systems, reconciling billing, processing timecards, ordering supplies, and assisting with special events. The ideal candidate will have at least one year of related work experience, strong organizational and communication skills, and proficiency in Microsoft Office, particularly Excel.

Requirements

• Minimum of one (1) year related work experience
• Detail oriented with strong organizational skills.
• Experience in a professional office setting or hospitality environment, where effective communication (especially heavy telephones) and customer relations skills are essential.
• Knowledge of Microsoft Office, especially Excel

Nice To Haves

• Plant operations experience a plus.

Responsibilities

• Screen calls and collect and prioritize mail.
• Administration of WorxHub system for Service Requests
• Consult with other departments within BSL.
• Keep calendar schedules current; schedule, organize and follow up on internal and external meetings, including booking conference rooms, requesting lunches (when applicable), and making sure necessary meeting materials are prepared
• Manage contacts for Plant Operations Director
• Prepare letters and other documents and circulate communications about meetings and other matters.
• Maintain filing system.
• Reconcile monthly billing statements and invoices.
• Prepare expense reports for team members.
• Process timecard and PTO requests on behalf of Plant Operations Director
• Types, assembles, copies, files and otherwise process data required by the community in an accurate and timely manner.
• Orders and maintains supplies and arranges for equipment maintenance.
• Organizes, coordinates, and assists in planning special events, including weekend events.
• Other duties and projects assigned.

Benefits

• Eight Holidays & Two Floating Holidays
• Discounted Meal Program
• Paid Training & Company-provided Uniforms.
• Associate Referral Bonus Program
• Physical & Mental Health Wellness Programs
• 401k Retirement Plan with Company Match
• Medical, Vision & Dental Benefits
• Tuition Reimbursement Program
• Vacation and Health & Wellness Paid Time Off
• Use of Community Fitness Center and Pool

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed