Part Time Administrative Assistant

Palm Harbor Homes•Tucson, AZ

About The Position

We are looking for a PART TIME Administrative Assistant!! At Cavco Retail Group, we ignite opportunity delivering a huge impact on people’s lives through the delivery of affordable housing. We exist for our employees, our communities and our stakeholders. We take on big problems to help real people find, fund and protect their homes providing stability and opportunity. The Retail Administrative Assistant is responsible for providing additional administrative support at the direction of the Sales Center Management Team. The daily responsibilities will change based on the support required. Bilingual-Spanish a plus!

Requirements

Proficiency in maintaining and updating trackers.
Experience with document management systems (e.g., OneDrive).
Ability to collect, submit, and track paperwork.
Skills in coordination and scheduling.
Attention to detail for file review and archiving.
Ability to communicate and flag issues to management.

Nice To Haves

Bilingual in Spanish.

Responsibilities

Maintain the master Deal Tracker for Lot #101, entering every new deal promptly and updating deal status as it progresses.
Track required documents, title status, construction requirements, and outstanding customer/salesperson items, recording important dates and deadlines.
Update the tracker throughout the week so management always has an accurate picture of every working deal and flag overdue or stalled items.
Upload all required documents to the appropriate deal folder in OneDrive, maintaining consistent folder and file naming.
Verify documents are legible and complete, and keep OneDrive synchronized with the Deal Tracker.
Collect, submit, and track required title documentation, following up on outstanding items and updating the Deal Tracker with title status.
Archive completed title files.
Identify working deals requiring construction, coordinate scheduling with appropriate people/vendors, and track construction progress.
Document construction changes and completion, upload construction-related documents to OneDrive, and keep construction status current in the Deal Tracker.
Conduct a final file review when a deal is completed, confirming required documentation is present and uploading outstanding documents.
Move completed files into the appropriate archive and update the Deal Tracker to show the deal as completed/archived.