Administrative Assistant

The Salvation Army Southern California•Phoenix, AZ

3d•Onsite

About The Position

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. This position is located at the Laura Danieli Senior Activity Center.

Requirements

High School Diploma or GED required
Must have basic knowledge of office equipment (computers, fax, copy machine, etc.)
Must have excellent written and verbal communication skills
Must have good phone etiquette
Must be able to follow directions both verbally and written
Must be able to successfully pass a criminal background check

Responsibilities

Input client information into the computer on a daily basis for all LDSAC programming
Responsible for input and reporting of PHAROS program
Responsible for Volunteer and Title V programs
Responsible for gathering, preparing, and disseminating items that make up the Senior Center calendar and newsletter
Monitor daily accounts receivable
Answer phone and direct the calls to the proper person
Receive the public, giving information about Senior Center
General office duties (making copies, filing, etc.)
Responsible for Thanksgiving and Christmas office duties (mapping, scheduling, etc.)
Generate and prepare monthly reports for Area Agency, Corps, and DHQ reporting
Record, prepare, and obtain proper minutes of all staff meetings
Maintain data files (hard copy and computer) on seniors/clients for both Home Delivered Meals and Congregate meals
Preparation of records and information concerning audits and assessments for both Salvation Army and outside auditors
Preparation of various flyers, cards, invitations, and announcements for all events including general activities, parties, memorials, and special events
Responsible for processing and maintaining the Home Delivered Meal Program (including correspondence and communication with case managers, Area Agency on Aging as well as senior/clientele)
Monitor and make arrangements for proper maintenance and purchasing of office equipment and supplies
Follow through on correspondence as needed for Program Director
All other duties as assigned by direct supervisor as they relate to the position of Administrative Assistant