NGM - Regional Training Mine Administrative Assistant

Barrick Mining Corporation • Carlin, NV

15d

About The Position

Nevada Gold Mines is seeking an Administrative Assistant to provide administrative support to the Regional Training Mine department. Under limited supervision, the role performs varied administrative duties that require knowledge of departmental policies and procedures, with moderate guidance from peers and the direct supervisor. The assistant serves as a liaison between leadership and employees and coordinates with divisional trainers, business partners, and employees to schedule training and communicate program steps to new and transferring employees. The position also supports training systems, records, document control, reporting, office operations, and coordination with site subject matter experts.

Requirements

• At least four years of clerical or secretarial experience, or equivalent knowledge and skills.
• Excellent professional customer service and the ability to communicate and interact effectively with internal and external stakeholders.
• Creativity and latitude in carrying out responsibilities.
• Ability to handle confidential information with discretion.
• Advanced knowledge of Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Visio, and Oracle, SAP, or a similar ERP system.
• Advanced experience with electronic filing systems and excellent organizational skills.
• Effective time management and the ability to organize and prioritize a heavy workload in a fast-paced, demanding environment.
• Ability to work unsupervised and understand and follow work standards and procedures.

Nice To Haves

• Knowledge and exposure to fundamental training principles and concepts.

Responsibilities

• Serve as a liaison between leadership and employees; schedule appointments and meetings and coordinate events as needed.
• Coordinate training sessions with divisional trainers, business partners, and internal employees.
• Communicate training program next steps to new hires and transferring employees reporting to the Training Mine.
• Audit, upload, and manage documentation; run reports; establish digital forms; and perform other tasks in associated applications and systems.
• Scan, file, maintain, and update files, training records, and publications for internal and external personnel.
• Assist with document control implementation, updates, maintenance, and continuous improvement in accordance with procedures.
• Support and train personnel in training systems, training record management, the document control center, and Learning Management System (LMS) use.
• Compile and prepare data for training statistics, reports, and presentations.
• Monitor, respond to, and circulate mail, records, and publications as appropriate.
• Compose correspondence, edit documents, and transcribe meeting minutes as needed.
• Maintain office supplies, place orders, and generate payment requests.
• Copy, collate, bind, package, and distribute documents; assist with mail, messenger, and meeting preparation.
• Manage time effectively and troubleshoot and solve problems for assignments and project coordination.
• Interact with small groups and communicate ideas effectively.
• Collaborate with site subject matter experts to learn about training processes and systems.
• Seek and make use of development opportunities.
• Perform other duties as assigned.

Benefits

• Comprehensive compensation package including bonuses, benefits, and stock purchase plans where applicable.
• Opportunity to make a difference and lasting impact.
• Work with a dynamic, collaborative, progressive, and high-performing team.
• Opportunity to help transform traditional mining into digital mining.
• Opportunities to grow and learn with industry colleagues.
• Access to career opportunities across Nevada Gold Mines locations.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed