Administrative Assistant

Aston Carter•Happy Valley, OR

8d•Onsite

About The Position

The Administrative Assistant will provide essential support to a global vehicles department by managing invoice processing and performing a variety of general administrative tasks. This role focuses on accurately receiving, reviewing, and submitting invoices, while also supporting daily office operations through effective communication and strong organizational skills.

Requirements

Proven experience providing administrative support, including invoice processing and data entry.
Ability to accurately process invoices and verify information against paper copies.
Proficiency in Microsoft Excel, Word, PowerPoint, and Access.
Strong data entry skills with a high level of accuracy and attention to detail.
Accurate typing skills with the ability to type at least 45 words per minute.
Effective verbal and written communication skills.
Strong organizational and time management skills to support multiple managers and tasks.
High School Diploma required.

Nice To Haves

Previous experience in an administrative assistant role or similar office-based position.
Comfort working with various office technologies, including email systems, printers, scanners, and fax machines.
Ability to learn new software programs and tools as needed.
Strong problem-solving skills and the ability to follow established procedures while exercising good judgment.

Responsibilities

Receive invoices submitted by vendors via email and review them promptly.
Compare each invoice to its corresponding paper copy to verify accuracy and ensure all details match.
Submit verified invoices through the designated process so they can be routed to the appropriate manager for payment.
Perform general administrative duties, including filing, light data entry, answering phones, faxing, and other office tasks as needed.
Support multiple managers by prioritizing tasks, managing documentation, and maintaining organized records.
Use Microsoft Excel, Word, PowerPoint, Access, and other programs as needed to complete daily tasks and maintain documentation.
Maintain accurate and timely data entry, ensuring all information is recorded correctly and updated as required.
Communicate clearly and professionally with internal teams and external vendors to resolve questions related to invoices and documentation.
Follow established procedures and guidelines for invoice processing and administrative workflows.