Administrative Assistant

Port of Anacortes • Anacortes, WA

30d • Onsite

About The Position

The Port of Anacortes is looking for an experienced Administrative Assistant who will help create a world-class first impression while supporting work across our organization. From customer service and office operations to contracts, grants, leases, public meetings, facilities, and events-you'll apply your administrative strengths in ways that matter every day. A world-class first impression is created through every interaction-not only at a front desk. It comes from prompt responses, accurate information, organized records, reliable follow-through, and employees who make it easy for others to do business with the Port. In this role, you'll help keep work moving across the organization. You'll connect people, information, documents, and deadlines while supporting projects involving contracts, grants, leases, public meetings, facilities, events, and daily office operations. This is an excellent opportunity for an experienced administrative professional who enjoys variety, learns quickly, and takes pride in becoming a trusted resource. Much of your work will happen behind the scenes, but its impact will be visible throughout the Port.

Requirements

• High school diploma or GED and at least three years of relevant experience; or an equivalent combination of education, training, and experience.
• Ability to manage multiple priorities with accuracy, initiative, and professionalism.
• Ability to exercise sound judgment and use discretion appropriately.
• Ability to occasionally lift up to 20 pounds (such as records boxes, supplies, or deliveries).
• Ability to work at a desk (sitting or standing) for extended periods and move between office locations as needed.

Nice To Haves

• Using Microsoft 365 effectively and quickly learning additional systems such as Laserfiche, DocuSign, and other Port platforms.
• Office administration, executive support, project coordination, or public-sector administration.
• Managing digital and physical records in compliance with retention rules.
• Supporting Commission, Board, Council, or other public meetings.
• Working with contracts, leases, grants, or procurement processes.
• Providing world-class customer service in a public-facing environment.

Responsibilities

• Welcome visitors, answer questions, and connect people with the right Port staff member.
• Keep daily office operations running smoothly, including phones, email, mail, supplies, payments, and bank deposits.
• Maintain organized, accurate records and support the Port's continued move toward efficient digital systems.
• Help administer contracts, consultant rosters, tenant leases, and grants.
• Track documents, payments, deadlines, insurance certificates, and required website information.
• Serve as backup support for Commission and other public meetings.
• Assist with utility invoice review, berth scheduling, customer billing, event rentals, and other cross-department needs.
• Coordinate meetings, deadlines, task lists, and follow-up across multiple teams.
• Find practical ways to improve service, simplify processes, and use technology.
• Become a trusted resource who understands how work moves through the Port and helps ensure important details don't get missed.

Benefits

• Medical, dental, and vision coverage, with family coverage available for under $10/month.
• Significant Health Savings Account contribution, if enrolled in an eligible plan.
• Washington State PERS retirement.
• Paid vacation, sick leave, holidays, personal leave, and compensatory time off.
• $75/month exercise and wellness benefit.
• Employee assistance program.
• Professional development opportunities.
• Supportive work environment with a focus on public service, accountability, and work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED