Administrative Assistant

Flagship Facility Services•San Jose, CA

2d•$34•Onsite

About The Position

Flagship Facilities is looking for an experienced, energetic, and organized individual to join a growing, dynamic company. The ideal candidate will be tech savvy with a keen eye for detail and ready to take charge of any project handed to them! Excellent organizational skills and the ability to maintain confidential information are a must. This position will support our VP of Operations, assist in daily office needs and managing our company’s general administrative activities.

Requirements

Effective organization and interpersonal skills including written and verbal communications.
Detail Oriented.
Able to maintain confidential information
Ability to multi-task in a fast-paced, dynamic environment.
Ability to understand and pick up various proprietary computer systems (i.e. company intranet, HRIS system, employee tracking system, etc.).
Effective organizational and time management skills.
Self motivated.
Minimum of three years’ work experience in HR as a Benefits and 401K role.

Nice To Haves

Bachelor’s degree with courses in Human Resources (HR) or other business related field preferred.

Responsibilities

Provides assistance to the VP of Operations East which includes operations in Dallas, Houston, Orlando, Charleston, Tampa and Phoenix.
Maintains and orders office supplies.
Responsible for maintaining and managing systems which may include security, time keeping, payroll, and billing in order to support the VP of Operations and other essential office functions.
Sets up QR codes and enters new clients into the systems.
Tracking various operational spreadsheets.
Streamlining communication between VP of Operations including his direct reports.