Administrative Assistant

Evonik•Mobile, AL

1d•Hybrid

About The Position

Evonik offers a world of opportunities to help shape innovative solutions for a more sustainable, healthier, more vibrant, and more comfortable world. With 33,000 colleagues, Evonik provides attractive career paths, high-quality development programs, performance-based remuneration, occupational health benefits, and hybrid and flexible working environments with #SmartWork. The Administrative Assistant role is responsible for coordinating packaging, logistics, and shipments of final products, raw materials, and samples, ensuring compliance with regulatory requirements. This position also involves managing production planning, generating necessary paperwork, handling warehouse balancing and monthly closings, organizing company events, managing travel and expenses, coordinating meetings and audits, compiling presentations, and supporting personnel development through training and reporting on job openings.

Requirements

High School diploma with 5+ years admin experience in a manufacturing environment or Associates degree with 3+ years admin experience in a manufacturing environment also considered
Good communication skills (both verbal and written)
Great organizational skills
Great time management skills
Ability to track and respond to several tasks at once
Ability to use SAP

Responsibilities

Responsible for coordinating the packaging (Aerosil, Dispersions and Siltet), logistics, and shipments of final products (Aerosil, Dispersions and Siltet), raw materials (Siltet, HCl, Cl2) and samples to meet all regulatory requirements.
Manage production planning for Aerosil and Dispersions in cooperation with SCM.
Generate all paperwork for SAP, Bill of Lading, Certificate of Analysis, and Certificate of Fumigation for all packaged goods shipments.
Responsible for Dispersions & Aerosil warehouse month end balancing and monthly closing of Silanes and Ameo.
Organizes off-site events such as retirement dinners, service award dinners, team building activities, community outreach events, etc.
Travel management and expense report management
Coordinate management meetings, customer visits, audits
Compile regional presentations including preliminary financial analysis
Coordinate training opportunities for PT Silica
Develop ongoing report for PT job openings within the region to support personnel development and hiring
Research, strategize, plan and implement bi-yearly in person PT development; expanding to include other regional meetings (PT Regional, Mobile)