Administrative Assistant

RBC • Calgary, AB

6d • Onsite

About The Position

The successful candidate will provide administrative support to a medium-sized team of professionals and work collectively with the Admin Team to efficiently support the daily operations of the Global Investment Banking Department. This role requires a detail-oriented administrative professional with strong organizational skills and proficiency in Microsoft Office Suite. Strong oral and written communication skills, initiative, and the ability to function as a team player in a fast-paced and challenging environment are essential.

Requirements

• Must have at least 3+ years of experience as an administrative assistant supporting multiple people at various levels
• Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, and Adobe Acrobat.
• Must have strong organizational abilities and a proactive approach with the ability to anticipate needs
• Ability to be detail oriented while handling multiple, time demanding projects within tight deadlines
• Strong interpersonal, diplomacy, and communication skills both written and verbal
• Work collaboratively in a team environment
• Independently be able to take initiative and action tasks with a focus on productivity

Nice To Haves

• Experience with CRM, Concur, Workday, and CoupaHost is a plus

Responsibilities

• Creation, editing, and formatting PowerPoint presentations, correspondence, and reports for internal and external clients
• Production duties including printing and binding of presentation material
• Plan and coordinate internal events, meetings, conference calls, and project closings
• Coordinating travel requirements and itineraries
• Review and completion of expense reports
• Maintaining and updating team’s vacation and absence management system
• Ensuring corporate policies and procedures are maintained and upheld
• Maintain and improve filing system for use of all administrative staff
• Assisting team with computer equipment/software support as needed
• Accounting as required, including client engagement and accounts payable
• Manage correspondence, responding, and prioritizing as appropriate and with discretion
• Collaborate with Admin Team on administrative duties including couriers, office supply ordering, occasional reception relief and other duties as required

Benefits

• A comprehensive Total Rewards Program including bonuses and flexible benefits
• Competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed