Administrative Assistant

Aston Carter

13d•Onsite

About The Position

We are seeking a dedicated Administrative Assistant. The primary responsibilities include checking trucks in and out of the system, performing data entry tasks, and supporting drivers and the sales team.

Requirements

2-3 years of administrative experience.
Proficiency in Microsoft Office Suite, including Excel.
Strong data entry skills.
Excellent customer service abilities.
Experience in a manufacturing or warehouse environment.
Typing speed of 40 words per minute (typing test required).
Basic math skills proficiency.
Reliability and the ability to communicate effectively with diverse individuals.

Nice To Haves

Familiarity with logistics and dispatch operations.
Knowledge of OTM, Agility, and Excel databases.
Strong multitasking capabilities.

Responsibilities

Process daily checks and close trucks.
Print invoices and resolve tickets.
Handle UPS carrier processing and run reports for the sales team.
File evidence of insurability and perform general filing duties.
Track dispatch and scan pick lists.
Perform data entry and system clean-up to ensure data accuracy and support for drivers and sales.
Populate pre-pick slips for outgoing orders.
Provide exceptional internal and external customer service to drivers, material handlers, and vendors.