ADMINISTRATIVE ASSISTANT (PART TIME)

Compass Group • Hinsdale, IL

7d • $19 - $21 • Onsite

About The Position

The Administrative Assistant provides clerical functions and administrative support for food service programs. The role involves supporting management and day-to-day operations, maintaining records and confidential files, assisting with staffing, processing financial and vendor documentation, and helping prepare reports and reimbursement claims. The position is part time, scheduled Monday, Wednesday, and Friday from 7:00 a.m. to 3:30 p.m. at AdventHealth Hinsdale in Hinsdale, Illinois.

Requirements

• 2 to 3 years of previous administrative office experience.
• Microsoft Office experience.

Responsibilities

• Answer telephones and direct inquiries professionally and in a client-centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, verify calculations and item prices against bid specifications, and identify pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare the monthly state claim form for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform the job safely.
• Perform other duties as assigned.

Benefits

• Free uniforms.
• Free safety shoes.
• Employee discount in the cafe.
• Retirement Plan.
• Associate Shopping Program.
• Health and Wellness Programs.
• Discount Marketplace.
• Identity Theft Protection.
• Pet Insurance.
• Voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
• Associates may be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed