Administrative Assistant
Impact Fire•Houston, TX
•Onsite
About The Position
Impact Fire Services is seeking an Administrative Assistant to support the Houston, TX office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Requirements
- Administrative Assistant experience
- Current use of MS Office Suite (Word, Excel) in a proficient manner
- Ability to analyze and revise operating practices to improve efficiency
- Detail oriented and comfortable working in a fast-paced office environment
- Exceptional communication skills
- Superior organization skills and dedication to completing projects in a timely manner
- Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times
- Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
- Strong interpersonal/communication skills
- Detailed oriented and demonstrate a high degree of accuracy when performing data entry
Nice To Haves
- Previous fire protection experience a plus.
Responsibilities
- Greeting visitors upon arrival to the office
- Manage workflow ensuring that deadlines are met and work is completed correctly
- Assist in scheduling work for field employees
- Assist with collection calls on outstanding invoices
- Assist in training staff members and new hires
- Implement and monitor programs as directed by management, and see the programs through to completion
- Generate memos, emails and reports when appropriate
- Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
- Maintain office supplies by checking inventory and order items
- Respond to questions and requests for information
- Answer incoming calls and assume other receptionist duties when needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
