Administrative Assistant

WBE TECHNOLOGIES LLC•Renton, WA

2d•$65,000 - $85,000•Hybrid

About The Position

WBE Technologies is seeking an exceptionally organized, proactive, and business-savvy Administrative Assistant to serve as the trusted right hand to the CEO. This is not a traditional administrative role—this position requires strong business acumen, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment. The ideal candidate is highly detail-oriented, resourceful, technologically sophisticated, and capable of operating professionally with executives, customers, vendors, investors, and strategic partners.

Requirements

Advanced Microsoft 365 skills (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)
Strong PowerPoint presentation development abilities
Proficiency with DocuSign and electronic contract management
Ability to utilize AI productivity tools such as Microsoft Copilot and ChatGPT
Strong document management and project tracking capability
Excellent written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to prioritize competing demands with minimal supervision
Strong business judgment and problem-solving skills
High degree of professionalism and confidentiality
Comfortable interacting with executives, customers, and board members

Nice To Haves

3-5+ years supporting senior executives, CEOs, or business owners
Project management experience
Exposure to finance, contracts, and business operations
Associate's or Bachelor's degree preferred
Highly dependable and trustworthy
Proactive rather than reactive
Detail-oriented without losing sight of strategic priorities
Comfortable working in a fast-paced growth environment
Professional, polished, and confident
Capable of anticipating needs before being asked

Responsibilities

Manage CEO calendar, travel, meetings, and daily priorities.
Coordinate board meetings, executive reviews, and customer presentations.
Prepare agendas, meeting materials, executive summaries, and action-item tracking.
Screen communications and prioritize urgent matters.
Draft and edit professional correspondence on behalf of the CEO.
Coordinate internal and external meetings with customers, vendors, and leadership teams.
Manage follow-up actions to ensure accountability and timely completion.
Support special projects and corporate growth initiatives.
Maintain organized electronic filing systems and confidential records.
Coordinate corporate events, customer visits, and executive travel logistics.
Implement process improvements that increase executive productivity.