Administrative Assistant

West Pharmaceutical Services • Greenfield, IN

12d • Onsite

About The Position

This position is responsible for providing direct administrative support to the site. Relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage several different and often conflicting projects or activities at one time. This position is accountable for performing these plant and administrative duties in a professional and courteous manner with a strong emphasis on Customer Service to both employees and external clients. In addition, be highly organized with an ability to demonstrate keen attention to details, adaptability, resourcefulness, and efficiency. Advanced OUTLOOK skills. Follow up in a timely manner, prioritize, and manage time-sensitive deadlines in a complex, demanding environment.

Requirements

• High School Diploma Or equivalent. required
• Minimum 3 years in office administration. required
• Intermediate level skills required in Microsoft Excel, Power Point, Word, and Outlook.
• Able to comply with the company’s safety policies.
• Able to operate/ maintain office equipment (i.e. fax, copy machines, multi?media, postage meter, etc.).
• Able to comply with the company’s safety policy at all times
• Must be able to read and write in English. Proficiency in writing and communicating professionally and concisely.

Nice To Haves

• Associate's Degree In office administration preferred
• Administrative experience working with Director and above management in a corporate or manufacturing setting. preferred
• Concur and SAP Knowledge a plus.
• Excellent written and verbal communication skills with all levels of employees. Must exhibit a positive and professional upbeat tone and manner.
• Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Must be flexible and effectively deal with interruptions.
• Strong customer focus.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Responsibilities

• Comprehensive administrative support to site management to include calendar management, travel, expense reconciliation.
• Attend various management staff meetings, record and track action items and publishing minutes as requested.
• Provide a bridge for smooth communication between the site management and internal departments and employees; demonstrating leadership to maintain credibility, trust, and support with management staff.
• Ensures security and confidentiality is held to the highest standard in accordance with policies.
• Coordinate interoffice communications in a clear and concise manner.
• Function as a gatekeeper to site management by fielding email, calls, and inquiries, and taking detailed messages.
• Partners with various internal departments on projects and ensuring security and processes held to the highest standard by following procedures and policies set forth by the Site and West Corporate
• Assist with in-house and offsite meetings, conference room reservations, catering meals, special equipment needs, transportation and other related items.
• Manage the execution of the company, site, and or department events, fundraising, and employee engagement activities
• Procurement of non-inventory items (SAP)
• Actively partners with site staff to execute on the day-to-day plant activities.
• Contributes to team efforts by accomplishing related results as needed.
• Other projects as assigned.

Benefits

• Benefit programs
• Opportunities for lifelong learning, growth and development
• Support for physical, mental, emotional and financial health of team members and their families
• Giving back to communities
• Commitment to creating a healthier environment and planet through sustainability efforts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED