ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs at Springfield High School. The role includes handling phone inquiries, maintaining confidential personnel records, supporting staffing and employment documentation, and performing student meal-program recordkeeping and financial tasks. The position is full time, Monday through Friday, from 7:00 a.m. to 3:00 p.m. The stated pay range is $19.00 to $22.00 per hour. The employer notes that school-break periods may involve unpaid temporary layoffs when work is not required; depending on business needs, the employee may instead be asked to work year-round, potentially at another location.
Requirements
- Prior knowledge of computer skills and organizational management; the employer is willing to train.
- Must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centered approach.
- Maintain confidential personnel files.
- Assist management staff with confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding coverage when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students' parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations and item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
