Administrative Assistant

211 Palm Beach Treasure Coast Inc • Lantana, FL

2d • Onsite

About The Position

Join Our Team We are seeking a highly organized, detail-oriented Administrative Assistant to provide administrative and operational support to our leadership team and staff. This position is ideal for a professional who enjoys keeping an office running smoothly, managing multiple priorities, and providing outstanding customer service. The successful candidate is proactive, resourceful, dependable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality. About the Role As the Administrative Assistant, you will play a key role in supporting daily office operations and ensuring an efficient, organized, and welcoming environment for staff, visitors, and community partners.

Requirements

• High School Diploma or equivalent.
• Three (3) to five (5) years of administrative, office support, customer service, or related experience.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable transportation for occasional work-related errands.

Nice To Haves

• Supporting senior leadership.
• Experience with Adobe Acrobat.
• Experience with databases, CRM systems, or donor management software.
• Experience working in a nonprofit or mission-driven organization.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Prepare meeting agendas, materials, and minutes.
• Answer and direct phone calls, emails, and visitors professionally.
• Draft, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain confidential records and sensitive information.
• Coordinate mail operations, office supplies, purchasing, and vendor relationships.
• Process invoices, purchase requests, and expense documentation.
• Organize and maintain electronic and paper filing systems.
• Assist with planning meetings, trainings, board events, and special projects.
• Track deadlines and follow up on assignments to ensure timely completion.
• Serve as a welcoming and professional point of contact for staff, clients, vendors, and community partners.
• Assist with facility coordination and general office organization.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• Life insurance
• Paid time off
• 403(b)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED