Administrative Assistant - NASA SSC

FEDSYNC

10d•Onsite

About The Position

FedSync is seeking a highly skilled full-time Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Stennis Space Center (SSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment.

Requirements

US Citizenship Required.
Education: High School diploma or higher; or a minimum of 6 years of equivalent professional experience.
Proficient in media credentialing systems and Facilities Management.
Skilled in administrative support with a strong understanding of SSC administrative processes and inter-Center activities.
Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies.
Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team.
Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information.
Ability to work onsite with a flexible schedule, including nights, weekends, and holidays.
Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems.
Acceptable background check including criminal history background check and credit Check.

Responsibilities

Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables.
Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination.
Support the Directorate Executive staff with various projects, programs, and events.
Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes.
Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information.
Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues.
Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings.
Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail.