Executive Administrative Assistant-(SSC for the Assistant Superintendent for Instruction)

Frederick County Public Schools • Winchester, VA

15h • Onsite

About The Position

This position serves as an Executive Administrative Assistant for the Assistant Superintendent for Instruction. The role requires a high level of professionalism, tact, confidentiality, and discretion. The qualified candidate will perform a wide variety of responsible administrative tasks, coordinate work proactively, and anticipate upcoming meetings and deadlines. This includes understanding and following complex instructions, adapting office procedures to changing needs, and effectively interacting with officials, administrators, teachers, parents, and the public. The position requires strong keyboarding skills, computer literacy, and the ability to manage priorities in a fast-changing environment.

Requirements

• Knowledge of office management, business practices, files and record keeping systems
• Knowledge of proper language usage, grammar, and spelling
• Knowledge of public administration, supervisory principles and public relations
• Exhibit high level of professionalism, tact, confidentiality and discretion with information and communications received and given
• Keyboard at 65 words per minute
• Possess computer literacy to include skill in Word, Powerpoint, Excel, Adobe Acrobat DC, Google Mail/Calendar
• Six years of increasingly responsible secretarial experience
• Four years of experience as a secretary to a key administrator preferably within a similar setting
• High School Diploma required

Nice To Haves

• Ability to take shorthand, brief hand, and machine or computer dictation at 100 words per minute preferred
• Skill in Munis (preferred)
• Any combination equivalent to an A.A. degree in office management or business administration highly preferred
• Notary Public

Responsibilities

• Perform a wide variety of responsible, administrative tasks
• Coordinate work proactively and anticipate upcoming meetings and deadlines
• Understand and follow difficult oral and written instructions
• Change and adapt office procedures and details to changing needs and requirements
• Meet and deal effectively with officials, administrators, teachers, parents, and the public
• Compose correspondence effectively and independently
• Manage priorities and remain flexible and calm in a fast changing environment

Benefits

• Salary Scale (credit is based on years of full-time experience in a related position)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED