Administrative Assistant - Medical Residency

PeaceHealth • Vancouver, WA

2d

About The Position

The Administrative Assistant provides administrative support to one or more managers or directors and helps ensure the department operates efficiently and smoothly in accordance with approved regulatory, quality, and departmental standards. The role uses communication, software, and research skills to support the organization and its leaders.

The position provides day-to-day administrative support, including handling calls, calendars, visitors, word processing, filing, faxing, and program or project support. It facilitates workflow and accurate completion of assignments using Microsoft applications, reviews and responds to communications as guided by leaders, coordinates calendars and meetings, and reviews and responds to mail as appropriate. The role also coordinates departmental events and activities, which may involve dinners, retreats, meetings, purchasing, and requisitioning. As part of the department support team, the Administrative Assistant participates in team meetings, takes minutes, and shares responsibilities. Front desk duties may be assigned, and other duties may be required.

This is a full-time, 1.00 FTE day position. The projected schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m. The listed salary range is $23.74–$35.62; the hiring rate depends on factors including education, training, work experience, applicable collective bargaining agreement terms, and seniority.

Requirements

• High school diploma or equivalent.
• At least 2 years of progressively responsible secretarial experience in a professional office.
• Extensive software skills.
• Strong computer skills in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.
• Excellent verbal and written communication skills.
• Strong organizational and analytical skills.
• Ability to manage multiple priorities and projects and demonstrate flexibility in a fast-paced, changing work environment.
• Ability to work with basic office equipment.

Nice To Haves

• Formal business, secretarial, or office administrative training.
• Visio skills.
• Notary Public license.

Responsibilities

• Provide daily administrative support to department leaders.
• Handle telephone calls, calendars, visitors, word processing, filing, faxing, and program or project support.
• Use Microsoft applications to facilitate workflow and support accurate completion of assignments and projects.
• Review and respond to communications accurately, efficiently, and professionally, as guided by leaders.
• Coordinate appointment calendars and meetings, and review and respond to mail as appropriate.
• Coordinate departmental events and activities, potentially including dinners, retreats, meetings, purchasing, and requisitioning.
• Participate in department support team meetings, take minutes, and share responsibilities as appropriate.
• Perform front desk duties when assigned by a leader.
• Perform other duties as assigned.

Benefits

• Full medical, dental, and vision coverage.
• 403(b) retirement plan with employer base and matching contributions.
• Paid time off.
• Employer-paid life and disability insurance, with additional buy-up coverage options.
• Tuition and continuing education reimbursement.
• Wellness benefits.
• Expanded EAP and mental health program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED