Administrative Assistant

MMS Group • Irvington, NJ

20d • $0 - $18 • Onsite

About The Position

MMS Group is seeking an experienced Administrative Assistant to support the Property Manager with the overall management of residential properties. This role is for a 152-unit residential property located in Irvington, NJ. The Administrative Assistant will be responsible for customer service, correspondence, professional communication with residents and vendors, logging complaints, assisting with financial reports, and maintaining files.

Requirements

• High school education or equivalent
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to maintain confidentiality at all times

Nice To Haves

• Administrative assistant experience in a residential setting preferred
• Bilingual skills a plus
• Experience with RealPage OneSite or similar property management software a plus
• Able to work in a challenging environment with minimal direction
• Solution-based thinking skills are highly valued
• Excellent verbal and written communication skills

Responsibilities

• Answer phones and greet tenants in a professional manner
• Compose and type all correspondence and documents
• Maintain professional communication with residents, applicants and vendors
• Log all owner and resident complaints and promptly dispatch maintenance personnel
• Assist with the preparation of monthly Financial Reports
• Maintain files and paperwork
• Work independently, organize tasks, manage time, and prioritize projects
• Perform other duties as outlined in the job description

Benefits

• 12 paid holidays per year
• Up to 2 weeks PTO in the first year, increasing with tenure
• Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment
• Up to $3K per calendar year Health Reimbursement Account
• Company-paid life insurance
• Company-matched 401(k) retirement savings plan
• Company-paid certifications and licensing
• Opportunities for growth and advancement through continuous training and education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED