Administrative Assistant

BDO USA•Gulfport, MS

7d•Hybrid

About The Position

The Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties. This is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.

Requirements

High School Diploma, GED or equivalent, required
Three (3) or more years of administrative experience, required
Advanced level of proficiency in Microsoft Office Suite, required

Nice To Haves

Bachelor’s degree, preferred
Professional services firm experience, preferred
Experience with firm’s ERP preferred
Experience in Peoplesoft database recommended

Responsibilities

Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software.
Providing support to an assigned centralized administrative support ticket(s).
Providing support to another administrative support teams or office.
Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.
Assists with new hire onboarding and employee offboarding as directed.
Provides expense reporting support by submitting an expense report ticket
Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request
Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
Handles related tax support services on a seasonal or as needed basis.
Other duties as required