Administrative Assistant, Center for Faith and Justice - McCourt School of Public Policy - Georgetown University

Georgetown University

7d•$44,022 - $73,407•Hybrid

About The Position

The Administrative Assistant for the Center on Faith and Justice, McCourt School of Public Policy, Georgetown University, will provide high-level administrative support to the Director of the Center on Faith and Justice and assist with the daily operations of the Center. The ideal candidate will be organized, proactive, and skilled in managing logistics, scheduling, and communications. This role is essential to ensuring the smooth functioning of the Center’s activities and the Director’s commitments. The Administrative Assistant provides executive, administrative, and analytical support to the Director in a wide variety of areas including: special projects, teaching and course administration, correspondence, maintenance of the Director’s calendar; planning, coordinating, and executing high-profile events on behalf of the Director; developing, supporting, and maintaining administrative support processes; working closely with, and providing support for, other Center staff; and problem solving for the day-to-day operations of the Center on Faith and Justice. The Administrative Assistant will coordinate activities on behalf of the Director, serve as liaison to senior management across campus, assume primary responsibility for administrative support for the Center, identify issues or problems, prioritize tasks effectively, and work independently with a high level of confidentiality. The Administrative Assistant will also be responsible for assisting with event planning and logistics—both on content as well as administratively. Additional duties include, but are not limited to: Maintain and manage the Director’s calendar, including meetings, speaking engagements and travel arrangements. Draft, review and manage emails, letters and other communication on behalf of the Director. Assist in preparing materials and logistics for speaking events, interviews and other public appearances. Oversee the day-to-day administrative operations, including ordering supplies, managing mail and maintaining office systems. Provide administrative assistance to other staff members as required and coordinate office supply and facilities requests. Handle reimbursements for the Center. Act as the primary point of contact for inquiries directed to the Director and the Center. Assist in updating and maintaining the Center’s digital platform with relevant content.

Requirements

Bachelor’s degree or equivalent experience in a related field.
0-2 years proven experience in administrative roles, preferably in nonprofit or mission-driven organizations or equivalent combination of education and work experience.
Exceptional organizational and multitasking abilities with a keen attention to detail.
Strong written and verbal communication skills.
Proficiency in office software (Google Workspace) and scheduling tools.
Discretion and professionalism in handling confidential information.
Interest in or commitment to the mission of the Center on Faith and Justice.
Proactive and self-motivated with a problem-solving mindset.
Ability to work collaboratively in a fast-paced environment.
Strong interpersonal skills with a positive and flexible attitude.

Nice To Haves

Experience in event planning and logistics coordination is a plus.
A passion for social justice, faith-based initiatives, and the public discourse surrounding these issues is desirable.
Experience with social media is preferred.
Familiarity with issues at the intersection of faith, justice, religion, politics, and policy.

Responsibilities

Maintain and manage the Director’s calendar, including meetings, speaking engagements and travel arrangements.
Draft, review and manage emails, letters and other communication on behalf of the Director.
Assist in preparing materials and logistics for speaking events, interviews and other public appearances.
Oversee the day-to-day administrative operations, including ordering supplies, managing mail and maintaining office systems.
Provide administrative assistance to other staff members as required and coordinate office supply and facilities requests.
Handle reimbursements for the Center.
Act as the primary point of contact for inquiries directed to the Director and the Center.
Assist in updating and maintaining the Center’s digital platform with relevant content.
Coordinate activities on behalf of the Director.
Serve as liaison to senior management across campus.
Assume primary responsibility for administrative support for the Center.
Identify issues or problems.
Prioritize tasks effectively.
Work independently with a high level of confidentiality.
Assist with event planning and logistics—both on content as well as administratively.
Oversee the revenue and expenses related to certain projects and events that are funded through RGAs.
Oversee 1-2 student workers.