Administrative Manager - School of Public Health (Dallas)

UTHealth Houston•Dallas, TX

About The Position

The Administrative Manager leads administrative functions supporting faculty, staff, and students affiliated with the Dallas location of the UTHealth Houston School of Public Health. The role is responsible for daily business, operational, and financial management of a large organizational unit or service line, ensuring compliance with university, departmental, program, and grant fiscal, budgetary, personnel, and operational requirements. It requires independent judgment and comprehensive knowledge of applicable regulations, policies, procedures, and business practices. The position manages financial and business processes, personnel-related activities, administrative staff, records, facilities, and operational workflows. It serves as a liaison on business and financial matters and advises on related processes and policies. The role is full-time and requires the employee to permanently reside and work in Texas. This is a security-sensitive position.

Requirements

Bachelor’s degree in a business-related field, or equivalent education and/or experience.
Four years of related work experience.
Prior experience in finance, accounting, business administration, or business management.
Advanced working knowledge of standard Office software, including Word, Excel, PowerPoint, and Outlook.
Must permanently reside and work in Texas.
Must be able to meet the security requirements for this security-sensitive position.
Must exert up to 20 pounds of force occasionally, up to 10 pounds frequently, and/or a negligible amount constantly to move objects.

Nice To Haves

Advanced working knowledge of University financial systems is preferred.

Responsibilities

Manage day-to-day business and financial processes, track past performance, and forecast future financials.
May manage human resources activities, including recruiting, hiring, termination, training, professional development, mentoring, counseling, performance evaluations, salary plans, and faculty recruitment.
Handle confidential information and sensitive issues.
May manage faculty and staff files, time reports, vacation and sick leave records, and time-and-effort reports; approve department or division expenditures.
Review and obtain approvals for personnel actions, including appointments, promotions, separations, salary actions, and fund-source changes.
Ensure personnel and financial actions are processed accurately and promptly in applicable systems.
Monitor open encumbrances and expenditures, report budget status as requested, and compare actual spending with budget.
Coordinate travel, purchasing, payroll, timekeeping, contracts, and grants.
Acquire documents needed to monitor compliance with grant or program requirements.
Maintain equipment and space inventories.
Monitor fund sources for compliance with budget restrictions and take necessary compliance steps.
May approve purchase requisitions within established signature authority.
Manage and coordinate daily department or program activities through administrative staff.
May create and edit department communications, including printed materials, website content, and newsletters.
Independently identify and solve fiscal or administrative problems.
Serve as an internal and external liaison to support an effective flow of information.
Review processes for effectiveness and efficiency and recommend changes.
Respond to questions about policies and procedures and ensure relevant information is communicated to affected parties.
May assist with preparation of the annual budget and evaluate and implement annual budgets across funding sources.
May train or lead support staff; assist with interviewing, orientation, and scheduling; and provide input on lower-level staff performance evaluations.
Serve as a high-level administrative liaison on purchasing, personnel, facilities, operations, and business and financial issues.
Carry out assigned budget and financial responsibilities; maintain and reconcile financial and business records and reports with analysis; complete FMS training with a passing score; and exercise limited signature authority.
Advise on financial and business processes, policies, and procedures, and draft business policies and processes as assigned.
Make routine business and financial decisions and judgment calls, and may assist with or recommend moderately impactful decisions.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Paid holidays and time off, including vacation, sick time, and a preventative leave day; approximately 37–38 days per year.
Increasing vacation accrual with longer service.
Monthly longevity payments after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.