Senior Administrative Assistant - Rollins School of Public Health

Emory•Atlanta, GA

5d•Onsite

About The Position

The Senior Administrative Assistant is a key member of the administrative team in the Rollins School of Public Health Dean's Office. Reporting to the Chief of Staff, this role supports the school's five Associate Deans and works closely with the Executive Administrative Assistant to help ensure the smooth operation of the office. The position requires adaptability, collaboration, and comfort supporting evolving needs across the school's priorities and initiatives. The successful candidate will bring a strong track record in administrative support, managing contracts and related processes, and maintaining organization and attention to detail. With minimal supervision, the Senior Administrative Assistant provides administrative support to senior academic or research leaders, oversees office operations, and ensures compliance with policies and procedures. Duties include supporting budgets and financial records, managing schedules and correspondence, coordinating meetings and events, maintaining databases and filing systems, and handling office supplies and administrative processes. This position must be performed in person at an Emory University location; remote work is not an option.

Requirements

High school diploma or equivalent and six years of secretarial or administrative support experience, or a bachelor's degree and one year of administrative support experience.
Proficiency with word processing, spreadsheet, and presentation software applications.
Strong track record of providing administrative support.
Ability to manage contracts and related processes.
Strong organization and attention to detail.
Adaptability, collaboration, and comfort supporting evolving needs.
Position tasks must be performed in person at an Emory University location; remote work is not an option.

Responsibilities

Provide administrative support to the school's five Associate Deans and help ensure smooth operation of the Dean's Office.
Oversee office operations and ensure activities comply with policies and procedures.
Prepare or assist with budgets, grant applications, proposals, status reports, and financial statements.
Develop and maintain spreadsheets, databases, records, and invoices; keep the manager informed of account status.
Authorize expenditures and identify cost-effective alternatives.
Maintain calendars, prepare daily schedules, prioritize meeting requests, and ensure managers are prepared for daily activities.
Coordinate and attend meetings and special events, prepare materials, and take minutes as needed.
Prepare charts and graphs for reports and presentations.
Review incoming correspondence, flag items of special interest, screen routine items, and prepare appropriate responses.
Compose, edit, and type correspondence, reports, and manuscripts with minimal guidance; take dictation or transcribe from a machine as needed.
Set up and organize filing systems.
Answer, screen, and route incoming telephone calls.
Manage contracts and related processes.
Oversee ordering and maintenance of office supplies and forms.
Coordinate domestic or foreign travel arrangements as needed.
May supervise or direct other administrative clerical or secretarial employees.
Perform related responsibilities as required.