Senior Administrative Assistant - Rollins School of Public Health

Emory University•Atlanta, GA

6d•Onsite

About The Position

The Senior Administrative Assistant is a key member of the administrative team in the Rollins School of Public Health Dean's Office. Reporting to the Chief of Staff, this position supports the school's five Associate Deans and works closely with the Executive Administrative Assistant to help ensure the smooth operation of the office. The role requires adaptability, collaboration, strong organization, attention to detail, and experience providing administrative support and managing contracts and related processes. With minimal supervision, the position provides administrative support to senior academic, research, or university leaders and oversees office operations in accordance with policies and procedures. Duties include preparing budgets, grant applications, proposals, reports, and financial statements; maintaining records, invoices, databases, and spreadsheets; managing schedules and correspondence; coordinating meetings, events, and potentially travel; and supporting office supplies, filing systems, and communications. The position may also direct or supervise other administrative staff. The role must be performed in person at an Emory University location. Remote work is not an option, though Emory reserves the right to change this status with notice.

Requirements

High school diploma or equivalent and six years of secretarial or administrative support experience, or a bachelor's degree and one year of administrative support experience.
Proficiency with word processing, spreadsheet, and presentation software applications.
Ability to perform position tasks in person at an Emory University location; remote work is not an option.

Responsibilities

Provide administrative support with minimal supervision to the school's five Associate Deans and support the Dean's Office administrative team.
Oversee office operations and ensure activities comply with policies and procedures.
Prepare or assist with budgets, grant applications, proposals, status reports, and financial statements.
Develop and maintain spreadsheets, databases, and filing systems.
Initiate, process, and maintain records and invoices, including managing contracts and related processes.
Keep managers informed of account status, authorize expenditures, and identify cost-effective alternatives.
Maintain managers' calendars, prepare daily schedules, prioritize meeting requests, and ensure managers are prepared for daily activities.
Coordinate and attend meetings and special events, prepare materials, and take minutes as needed.
Prepare charts and graphs for reports and presentations.
Review incoming correspondence, identify items of special interest, screen routine items, and prepare appropriate responses.
Compose, edit, and type correspondence, reports, and manuscripts based on knowledge of managers' views and with minimal guidance.
Answer, screen, and route incoming telephone calls.
Oversee ordering and maintenance of office supplies and forms.
Coordinate domestic or foreign travel arrangements as needed.
May supervise or direct other administrative, clerical, or secretarial employees.
Perform related responsibilities as required.