Administrative Assistant (Administrative Specialist 2) Job Share (Permanent full-time position)
About The Position
The Oregon Health Authority is hiring two part-time employees to share a permanent full-time Administrative Assistant position supporting the Enterprise Delivery Governance and Engagement (EDGE) unit, which includes the Enterprise Architecture and Project Solutions teams, Business Relationship Managers, and Business Account Managers. The role provides administrative services and assists the section manager and IT Director with applicable administrative tasks and resource tracking. The position establishes and maintains administrative standards, policies, procedures, and workflows to help ensure project timeframes and deadlines are met. It involves sensitive issues and confidential information, requiring tact and diplomacy. The two employees will coordinate their work to provide seamless coverage and effective teamwork. This is a hybrid position based in Salem, Oregon. The position is represented by SEIU, and employment is contingent on criminal and driving records checks that meet OHA criteria.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR an associate degree in general office occupations and two years of such experience; OR an equivalent combination of education and experience.
- Submit a completed Workday application, resume, and cover letter addressing how the applicant meets the minimum qualifications and desired attributes.
- Complete all supplemental questions accurately and completely.
Nice To Haves
- Outstanding customer service and interpersonal skills.
- Reliability and dependability.
- Strong, accurate written and verbal communication skills.
- Flexibility in a rapidly changing and sometimes non-routine work environment.
- Experience organizing and coordinating meetings and communicating meeting minutes and details.
- Strong organizational skills.
- Strong skills with Word, Excel, and Outlook calendaring.
- Ability to work independently and as part of a team.
- Demonstrated experience coordinating meetings and managing related logistics in a fast-paced, dynamic work environment; preference may be given for this experience.
Responsibilities
- Provide administrative services to the EDGE unit, including its Enterprise Architecture and Project Solutions teams, Business Relationship Managers, and Business Account Managers.
- Assist the section manager and IT Director with applicable administrative tasks and resource tracking.
- Establish and maintain administrative standards, policies, procedures, and workflows to help meet project timeframes and deadlines.
- Coordinate with the other job-share employee to ensure seamless coverage and effective teamwork.
- Handle sensitive issues and confidential information with tact and diplomacy.
Benefits
- Low-cost medical, vision, and dental coverage for the employee and family.
- Optional life insurance, disability coverage, deferred compensation, and flexible spending account options for health and childcare.
- Paid time off, including 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours per month.
- Potential eligibility for the Public Service Loan Forgiveness Program.
- Retirement through the Public Employees Retirement System (PERS) or Oregon Public Service Retirement Plan (OPSRP).
- Training and development opportunities.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
