Administrative Assistant

Aocusa • Tampa, FL

12d • Onsite

About The Position

Amalie Oil Company is seeking a talented Administrative Assistant to join their growing team. This role is crucial for facilitating the efficient operation of assigned departments by performing a variety of clerical and administrative tasks. Amalie Oil Company is North America's largest privately held independent blender of motor oils and industrial lubricants, with a long history dating back to 1903. They have production facilities across the US and distribute products globally.

Requirements

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• Proficiency in Service Desk and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Nice To Haves

• Service Desk experience strongly preferred
• May require occasional overtime or flexibility in working hours to meet department needs
• Adaptability: Flexibility to adapt to changing priorities, procedures, departmental needs, and software systems.
• Problem Solving: Strong analytical and problem-solving skills to address common challenges effectively. Capacity to identify issues and propose effective solutions.
• Initiative: Proactive approach to tasks and responsibilities with willingness to take on additional responsibilities.

Responsibilities

• May direct the work of clerical employees in lower job classifications.
• Use and leverage technologies as in Service Desk, ext.
• May assist in training newly hired clerks and secretaries.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses.
• Performs other related duties as assigned.

Benefits

• AOCUSA pays the full cost of our Employee’s Health Insurance
• Complete Insurance Coverage: Medical, Dental, Vision, Life and Supplemental Plans Available
• 401(k) with Company Match and Profit Sharing
• Paid Holidays & Paid Time Off
• Free life insurance
• Chaplain Assistance Program
• Medical Expense Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED